Organization

Accountability

Accountability Jonathan Poland

Accountability refers to the responsibility of an organization or individual to provide explanations for their actions and accept responsibility for any failures. When an organization or individual is held accountable, they may be required to answer for their actions and the outcomes of those actions. Accountability is an important aspect of good governance and helps to ensure that organizations and individuals are held responsible for their actions and are held accountable to their stakeholders. By accepting accountability, organizations and individuals can demonstrate their commitment to transparency, honesty, and integrity, which can help to build trust and credibility. The following are illustrative examples of accountability.

Actions

A customer service representative cancels a customer’s account out of spite after they perceive the customer as being rude. The customer publicizes their experience. The customer service manager is called upon to account for the incident to executive management. In this case, the customer service manager is accountable for the incident and the customer service representative is responsible for the incident.

Work Products

A creative director leads a team of 50 creative individuals and is accountable for all of their work products. If a particular work product is perceived as low quality by a client, the creative director may be called upon to account for the perceived failure.

Strategy

A Chief Information Officer develops and executes a strategy to outsource processes to a partner. If this strategy fails to achieve the benefits outlined in its business plan, the CIO is to blame.

Decision Making

A salesperson decides that a firm is not serious about making a purchase and neglects following up on the opportunity. It is soon discovered that the firm makes a large purchase from a competitor. The sales manager is called upon to account for the practices that allowed such a large purchase to go to a competitor without contest.

Policies

A bank has a de facto policy that all branch staff need to upsell 50 products a month or risk dismissal. This leads to a variety of aggressive sales tactics on the part of branch staff. The bank attempts to cast blame for these practices on individual employees and fails to take accountability for the policy that is the root cause of these practices.

Sourcing

A fashion brand outsources manufacturing to a developing country with low environmental and employment standards. The firm remains accountable for its environmental and community impact and can’t outsource this accountability.

Delegation

An IT manager delegates a highly political and risky project to a junior team member as they can predict the project is likely to fail. When the project fails, the manager attempts to avoid accountability by stating they were not involved in the project. This is a poor practice as responsibility can be delegated but accountability remains.

Culture

An airline pushes maintenance, operations and pilots to avoid delays despite an overly aggressive flight schedule and a fleet of aging equipment. Teams are rewarded for meeting the schedule but not rewarded for highlighting and addressing safety risks. These practices lead to a poor safety culture whereby it becomes normal and expected to prioritize cost and schedule over safety. When a safety incident occurs, the airline attempts to blame human error when it was the culture of the airline that caused the human error.

Accountability vs Responsibility

Accountability is the duty to govern or manage. Responsibility is the duty to complete work. When a work product or decision fails, both those who are accountable and responsible are to blame. The accountable individual has greater blame and may take all the blame if they so choose. For example, if a creative director assigns a design to an associate designer that ends up disappointing the client it would be common for the creative director to take the blame as they should have managed the quality of work outputs. It is a poor practice for leaders to attempt to avoid accountability by assigning all blame to responsible individuals.

Accountability vs Authority

Authority is the power or right to direct, control and command. Authority always implies accountability. An system that grants authority without accountability is essentially broken. For example, a corporate executive who is protected from accountability by the terms of their contract may have little incentive to make decisions that are in the best interests of stakeholders.

Corporate Governance

Corporate Governance Jonathan Poland

Corporate governance refers to the system of rules, practices, and processes by which a company is directed and controlled. It involves balancing the interests of a company’s many stakeholders, such as shareholders, management, customers, suppliers, financiers, government, and the community. Corporate governance also provides the structure through which the objectives of the company are set, and the means of attaining those objectives and monitoring performance.

Effective corporate governance is essential for the long-term success of a company, as it helps to ensure that the company is run in a responsible and transparent manner. This includes ensuring that the company is accountable to its stakeholders, that it follows good business practices, and that it is compliant with relevant laws and regulations.

There are key components of corporate governance:

  1. Board of directors: The board of directors is responsible for overseeing the management of the company and making strategic decisions on behalf of the shareholders.
  2. Shareholders: Shareholders have a stake in the company and are entitled to a share of the profits. They can also participate in important decisions, such as the appointment of directors and the approval of major transactions.
  3. Management: Management is responsible for the day-to-day operation of the company and is accountable to the board of directors and the shareholders.
  4. Auditors: Auditors are independent parties who review the financial statements of the company to ensure that they are accurate and transparent.
  5. Stakeholders: Stakeholders include any individuals or groups that have an interest in the company, such as employees, customers, suppliers, financiers, and the community.

Overall, corporate governance is an important aspect of running a successful business, as it helps to ensure that the company is managed in a responsible and transparent manner and is accountable to all of its stakeholders.

What are Power Structures?

What are Power Structures? Jonathan Poland

Power structures are the systems or frameworks that are used to exert control or influence over a government, organization, or resource. These structures can take various forms, such as hierarchical systems, networks of relationships, or systems of rules and regulations. Power structures often reflect the distribution of power and resources within a given system, and can shape the decision-making processes and outcomes within that system. Understanding and analyzing power structures is important for understanding how power is exercised and how decisions are made within a given system, and can help to inform strategies for influencing or changing those systems. The following are common types of power structure.

Authority
A system of roles whereby individuals hold the authority to direct resources and make decisions.

Governance
Oversight bodies that are accountable for the performance and behavior of an organization.

Management
Individuals who are accountable and responsible for the strategy, decisions and operations of an organization.

Chain of Command
A hierarchy whereby employees carry out orders based on the commands of individuals with authority.

Communications
Communication channels such as meetings and a system of corporate email that is used to direct and control an organization.

Information Technology
Information technologies that are used to implement systems of internal control.

Segregation Of Duties
A system of checks and balances whereby no single person has too much power. For example, a system of multiple validations and approvals for payments to partners.

Principles
Guidelines that are adopted by an organization to direct strategy and decision making.

Processes
Work that follows a predefined series of steps each with predefined procedures. For example, a budget approval process that requires steps of due diligence before a budget can be approved or funds released.

Measurement
Systems of measurement that allow governance bodies and management to monitor an organization.

Standards
Rules, norms and models that are adopted by an organization to guide outputs.

Performance Management
A system of goal setting, monitoring, evaluation and feedback to reward employees who meet expectations and discipline those who don’t.

Audit Trail
Recording data so that strategy, decisions, transactions and events can be reconstructed in future.

Audits
An independent review of an organization.

Alliance Marketing

Alliance Marketing Jonathan Poland

Alliance marketing refers to a strategic partnership between two or more organizations in which they agree to collaborate on marketing efforts to achieve shared goals. These partnerships can involve a range of activities such as co-branding, cross-promotion, and joint marketing campaigns.

Alliance marketing can be an effective way for organizations to expand their reach, tap into new markets, and share resources and expertise. These partnerships can be particularly useful for smaller organizations that may not have the resources or knowledge to go it alone.

Alliance marketing partnerships can be formed between non-competing organizations or between competitors. Non-competing partnerships may involve organizations in complementary industries, such as a car manufacturer partnering with a car insurance company. Competitor partnerships, on the other hand, may involve organizations in the same industry collaborating on marketing efforts to achieve a common goal, such as reducing costs or increasing market share.

To be successful, alliance marketing partnerships require careful planning and execution. It is important for the participating organizations to clearly define their goals, roles, and responsibilities, and to establish a communication plan to ensure that the partnership runs smoothly. By working together, organizations can leverage the strengths and resources of their partners to achieve mutually beneficial results. The following are common types of marketing alliance:

Advertising
Advertising such as a video commercial or poster with multiple brands.

Causes
Firms that support social or environmental causes with joint initiatives.

Distribution Agreements
An agreement to distribute another firm’s products. A common strategy to reach international markets without the cost of developing a distribution network.

Licensing
Licensing a song, cartoon character, personality rights, trademark or brand for use in your products or advertising.

Promotion
Agreements for joint sales and promotional strategies such as a destination marketing agreement between an airline and a local tourism marketing board. The ads of the airline may feature the destination and the ads of the tourism board may feature the airline’s brand symbols.

Press Releases
It is common for firms to issue joint press releases that highlight some shared initiative. In many cases, these are successful at generating media and social media attention.

Product Development
One product that features another such as a car that has premium brand speakers.

Technology Alliances
Firms that share technology standards in hopes of improving the chances of widespread adoption.

Communication Channels

Communication Channels Jonathan Poland

A communication channel refers to the various means of transmitting information and messages between individuals or organizations. There are many different types of communication channels that can be used, including:

  1. Verbal: Verbal communication channels involve spoken or written language and can include face-to-face conversation, phone calls, video conferencing, and messaging apps.
  2. Nonverbal: Nonverbal communication channels involve body language, facial expressions, and other forms of nonverbal cues and can include gestures, posture, and eye contact.
  3. Visual: Visual communication channels involve the use of images, graphics, and other visual elements and can include advertising, presentations, and video.
  4. Written: Written communication channels involve the use of written language and can include email, letters, reports, and documents.
  5. Electronic: Electronic communication channels involve the use of technology and can include social media, websites, and mobile apps.

Effective communication requires the use of appropriate communication channels that are suited to the needs and preferences of the audience. It is important for individuals and organizations to consider the various communication channels that are available to them and choose the ones that are most likely to effectively convey their message.

Meetings
Meetings including teleconferences and video conferences.

Conversations
Telephone calls and in-person conversations.

Events
Public speaking and networking at events.

Documentation
Information that is documented with limited distribution such as an internal memorandum.

Publications
Information that is published with wide distribution such as books, research papers, blogs, newspapers and magazines.

Messages
Point-to-point information exchanges between people and groups such as email.

Graphics
Graphics such as posters, billboards and signs.

Audio
Audio such as radio and podcasts.

Video
Video such as film, television and streaming video.

Social Media & Digital Communities
Digital tools for communicating, sharing and producing content.

Application Software
Software with user interfaces such as a sales automation platform or mobile app.

Games
Games and virtual environments.

Data
Reports, dashboards and analytics tools.

Advertising
Services that allow you to deliver messages where they are likely to be noticed by your target audience.

Business Risk

Business Risk Jonathan Poland

A business risk is a potential event or situation that could negatively impact an organization’s ability to achieve its objectives. These risks can arise from a variety of sources, including internal factors such as strategic decisions and external factors such as economic conditions. It is important for businesses to identify and assess the risks they face in order to develop strategies to mitigate or manage them.

There are many different types of business risks, including financial risks, operational risks, strategic risks, and compliance risks. Financial risks include the possibility of financial loss due to factors such as changes in market conditions, credit risk, or liquidity issues. Operational risks refer to the potential for disruptions or failures in business processes, such as supply chain disruptions or IT system failures. Strategic risks involve the potential for misalignment between an organization’s goals and its resources or capabilities. Compliance risks refer to the risk of non-compliance with laws, regulations, and other requirements that may result in fines, legal action, or damage to reputation.

Managing business risk is an ongoing process that involves identifying potential risks, assessing their likelihood and impact, and implementing strategies to mitigate or manage them. This may include implementing controls or procedures to prevent or minimize the occurrence of risky events, as well as developing contingency plans to address potential risks if they do occur. By proactively managing business risks, organizations can better position themselves to achieve their goals and navigate challenges that may arise. The following are common types of business risk.

Competitive Risk
The risk that your competition will gain advantages over you that prevent you from reaching your goals. For example, competitors that have a fundamentally cheaper cost base or a better product.

Economic Risk
The possibility that conditions in the economy will increase your costs or reduce your sales.

Operational Risk
The potential of failures related to the day-to-day operations of an organization such as a customer service process. Some definitions of operational risk claim that it is the result of insufficient or failed processes. However, operational processes that are deemed to be complete and successful also generate risk.

Legal Risk
The chance that new regulations will disrupt your business or that you will incur expenses and losses due to a legal dispute.

Compliance Risk
The chance that you will break laws or regulations. In many cases, a business may fully intend to follow the law but ends up violating regulations due to oversights or errors.

Strategy Risk
The risks associated with a particular strategy.

Reputational Risk
Reputational risk is the chance of losses due to a declining reputation as a result of practices or incidents that are perceived as dishonest, disrespectful or incompetent. The term tends to be used to describe the risk of a serious loss of confidence in an organization rather than a minor decline in reputation.

Program Risk
The risks associated with a particular business program or portfolio of projects.

Project Risk
The risks associated with a project. Risk management of projects is a relatively mature discipline that is enshrined in major project management methodologies.

Innovation Risk
Risk that applies to innovative areas of your business such as product research. Such areas may require adapting your risk management practices to fast paced and relatively high risk activities.

Country Risk
Exposure to the conditions in the countries in which you operate such as political events and the economy.

Quality Risk
The potential that you will fail to meet your quality goals for your products, services and business practices.

Credit Risk
The risk that those who owe you money to fail to pay. For the majority of businesses this is mostly related to accounts receivable risk.

Exchange Rate Risk
The risk that volatility in foreign exchange rates will impact the value of business transactions and assets. Many global businesses have high exposure to a basket of currencies that can add volatility to financial results such as operating margins.

Interest Rate Risk
The risk that changes to interest rates will disrupt your business. For example, interest rates may increase your cost of capital thus impacting your business model and profitability.

Taxation Risk
The potential for new tax laws or interpretations to result in higher than expected taxation. In some cases, new tax laws can completely disrupt the business model of an industry.

Process Risk
The business risks associated with a particular process. Processes tend to be a focus of risk management as reducing risks in core business processes can often yield cost reductions and improved revenue.

Resource Risk
The chance that you will fail to meet business goals due to a lack of resources such as financing or the labor of skilled workers.

Political Risk
The potential for political events and outcomes to impede your business.

Seasonal Risk
A business with revenue that’s concentrated in a single season such as a ski resort.

Reputational Risk

Reputational Risk Jonathan Poland

Reputational risk refers to the potential for damage to an organization’s reputation as a result of its actions or inactions. Reputation is an important asset for businesses, as it can affect customer trust and loyalty, employee morale, and overall financial performance.

There are many factors that can contribute to reputational risk, including negative media coverage, customer complaints, poor quality products or services, ethical breaches, and regulatory violations. These risks can have significant consequences for an organization, as they can damage the organization’s reputation and lead to financial losses.

To effectively manage reputational risk, it is important for organizations to have strong risk management processes in place to identify and assess potential risks to their reputation. This may involve implementing strategies to address customer complaints or negative media coverage, as well as establishing policies and procedures to ensure compliance with regulations and ethical standards.

In conclusion, reputational risk is a critical consideration for businesses, as it can have significant impacts on their reputation and financial performance. By effectively managing reputational risk, organizations can protect their reputation and maintain the trust and loyalty of their customers and employees. The following are a few examples of reputational risks.

Accounting

A company finds an error in its accounting and need to restate its results for the past 2 years. The stock price crashes and the company loses all credibility with investors. They have difficulty raising capital and their cost of capital rises dramatically. The accounting scandal generates waves of negative publicity that result in a decline in sales.

Information Technology

A retailer experiences a security incident in which an attacker publishes their customer’s private information such as name, address and credit card details. They face lawsuits, regulatory inquiries and a severe drop in sales as customers close their accounts or avoid their website.

Quality

An electronics company releases a phone that gains a reputation for being easy to break. Sales and the value of the brand decline. The quality of the next model of phone improves but sales falter because the brand is widely viewed as cheap and unreliable.

Project

An IT company wins a major contract to implement a new pension administration system for a government. The project comes in dramatically late and over budget. As a result, the company is effectively banned from further business with the government as news of the failed project is much talked about amongst the government’s senior administrators and leaders. The government also refuses to make final payment for the project resulting in years of legal wrangling and bad publicity.

Customer Service

A customer’s wheelchair is damaged in luggage handling by an airline. The airline has an inappropriate response that is recorded by the customer. The customer manages to get the public interested in the story and the airline suffers a loss of reputation. Sales on some of its most competitive routes decline and the airline is forced to further discount its prices.

Executive Management

An executive of a fashion company says something insulting about overweight customers while giving a television interview resulting in a customer backlash and declining sales.

Operations

A bank’s systems go down during a stock market crash and its customers can’t trade their stocks for several critical hours. The crash gains much publicity and regulators investigate the bank. The outage becomes a key selling point for competitors who claim to have more stable systems. Customers close their accounts and regulators impose fines.

Risk Awareness

Risk Awareness Jonathan Poland

Risk awareness refers to the extent to which people or organizations are aware of risks and the strategies in place to manage them. This can include understanding the potential consequences of risks, as well as the measures that are in place to mitigate or prevent those risks. Risk awareness is an important aspect of risk management, as it enables individuals and organizations to make informed decisions about how to handle potential risks.

Risk awareness can vary at different levels, including within societies, organizations, groups, and individuals. It is important for organizations to cultivate a culture of risk awareness, as this can help to identify and address potential risks more effectively. This can involve providing training and resources to help people understand risks and risk management strategies, as well as promoting open communication and transparency about risks.

Unawareness
Unawareness of risk such as an individual who purchases a home in an area at high risk for forest fires without any knowledge of this risk.

Risk Identification
Performing the due diligence to identify risks such as a home buyer who researches the air quality in an area before purchasing a house.

Risk Analysis
Analyzing identified risks including factors such as probability, impact and moment of risk.

Optimism Bias
Risk identification and analysis that is performed with an optimism bias. For example, happily assuming that interest rates will go down soon in a financial risk calculation.

Defensive Pessimism
Using defensive pessimism to identify risks and conservative estimates of risk probability and impact.

Motivated Reasoning
Understating or overstating risks due to motivated reasoning. For example, a project manager who is eager to please an executive so they underestimate the risk a project could be late or over budget.

Unknown Risks
A risk that is missed by risk identification due to optimism bias, motivated reasoning or unknown unknowns.

Un-communicated Risk
A risk that is fully documented somewhere that becomes knowledge waste due to a lack of communication.

Communicated Risk
A risk that has been communicated to anyone it can impact.

Dread Risk
Dread risk is a class of risk that people find particularly fearsome or emotional. This tends to result in an overestimate of such risks and a desire to minimize such risks whatever the cost. Awareness of dread risks is typically high but they may be surrounded in popular misperceptions.

Risk Comprehension
A risk may be communicated without many people actually taking interest or fully understanding the risk. Risk comprehension is the degree to which people actually understand a risk including its probability, impact and treatment. This may require over-communicating a risk using storytelling to make the information consumable. For example, a government that communicates the health risks of smoking for many decades using mass media and education systems.

Risk Culture
Risk culture are the norms, expectations and processes that a society, organization or group uses to identify, assess, communicate and manage risk. For example, a manufacturing firm where it is a norm for managers to communicate safety risks on an regular basis such that safety risks and preventative measures are well understood.

Risk Culture

Risk Culture Jonathan Poland

Risk culture refers to the values, attitudes, and behaviors related to risk management that are inherent in the culture of an organization. These elements of risk culture are not directly controllable, as they are shaped by the shared experiences and interactions of the group and influenced by factors such as leadership, communication, policy, procedure, and process. Risk culture is an important consideration in effective risk management, as it can impact an organization’s ability to identify, assess, and mitigate risks. The following are common types of risk culture.

Risk Tolerance

The risk taking spirit of an organization or team. In many cases, an organization specifically recruits talent for their risk taking prowess in areas such as innovation, design and sales.

Checks and Balances

A culture of balancing risk taking functions with control functions. This can include structural balances such as risk management teams and lower level balances such as segregation of duties. For example, a bank where no trader can take a risk that goes unobserved by teams with accountability for risk exposure.

Risk Awareness

The degree to which employees are aware of risks that are relevant to their job. For example, factory workers that know the common types of injury and health hazard associated with a production process and are well versed in risk reduction procedures.

Due Diligence

The expectation that employees perform due diligence in managing risk. For example, a firm where it is understood that no project is approved without sufficient risk identification and analysis.

Values

The values of an organization that are relevant to risk such as prioritizing safety, health, environmental and financial sustainability.

Tone at the Top

Leadership that serve as exemplary examples of the values and diligence required to manage risk. Where tone at the top is lacking values may be viewed as flexible.

Participation

The degree to which everyone in an organization is aware of risk and participates to identify and treat risk. An organization with low participation may see risk management consigned to an isolated team that is disconnected from operational realities.

Authority

The distribution of the authority to identify and treat risk. For example, a factory where any worker has authority to stop a production line for a safety issue versus a factory where such authority lies in an executive who is rarely on site. This is an element of culture because an employee may technically have authority that they feel they are unable to use due to norms and expectations.

Accountability

An organization that holds leadership accountable for unmanaged risk. In some cases, leadership is rewarded for risk taking but not penalized for a lack of due diligence in managing risk. This is mostly cultural as organizations simply get in the habit of rewarding successes and hiding failure.

Failure of Imagination

In some cases, an organization takes risk management seriously but has a lack of imagination in identifying risk and risk treatments. This can manifest itself as an obsession over minor risks whereby bigger risks are neglected such as a society that is focused on dread risks while ignoring large scale environmental risks. A failure of imagination can also cause a society or organization to over focus on recent events in identifying risk. For example, a banking regulator that focuses on the managing risks related to the causes of a recent financial crisis without managing emerging threats.

Resilience

Resilience is a society, organization or individual’s ability to withstand stresses. Risk management can be stuck in a reactive mode of identifying emerging risks to a poorly structured and designed system. Alternatively, risk management can drive the fundamental restructuring and redesign of a society or organization to reduce risk. For example, a city can develop an emergency response plan for a flood to reduce risks to life and property. Resilience would call for the city to avoid floods in the first place with techniques such as infrastructure and land use planning.

Risk Tolerance

Risk Tolerance Jonathan Poland

A risk is the possibility of an adverse event occurring, while a trigger is the root cause of that event. For example, if a company identifies a risk that bad weather could cause the business to close, the approach of a hurricane could be the trigger that causes that risk to materialize. Sometimes, risk triggers can be identified in advance as part of risk management efforts, but in other cases, the specific triggers for a risk may be unknown beforehand. For instance, an organization may be aware of the risk of damage to its reputation, but may not be able to predict exactly what could cause that risk to occur, such as a customer posting a viral video showing poor customer service.

Risk tolerance refers to the level of uncertainty or potential loss that an individual or organization is willing to accept. Risk management aims to maximize the potential reward for a given level of risk tolerance, rather than always trying to minimize risk. This is because taking calculated risks is often necessary in order to achieve business or personal goals.

High Risk Investor

A high risk investor who is willing to tolerate potential losses of up to 50% of their portfolio in order to maximize their potential gains.

Low Risk Investor

A low risk investor who will not tolerate any potential loss of capital is restricted to relatively safe investments such as insured savings accounts that have limited potential returns.

High Risk Startup

A startup company is run by individuals with a high tolerance for risk. Although the business may fail, it also has potential to provide unusually high returns to investors.

Mega Projects

A mega project such as a large bridge may have very low tolerance for risk due to its large budget and responsibility for public safety. Such a project requires intensive risk management processes to ensure that its low risk tolerance is met.

Professional Snowboarder

Most professional snowboarders have a high risk tolerance because it’s difficult to acquire superior snowboarding skills without taking any risks.

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